Replies to This Discussion

Permalink Reply by Roreti Eritai on September 30, 2011 at 8:06pm

Mauri All Ex students,

 

E rarabwa Elaine te miniti ao te financial report for birimwane irouia ex ibukin te inter-school ae nako. Nna  bubuti karian MCIC ex students nte list. Iai aia birimwane ae I nikiria iroun te Deputy Principal (Nei Ruuta) n tain te interschool mae aki mwakoro araia nte list. Nei Ruuta koa taiaoka n ibuobuoki nte itera aei. E rabwa ao Ia ongongora iroumi.

 

Roreti.

Permalink Reply by Roreti Eritai on October 1, 2011 at 6:34am

Mauri Elaine,

 

Ngaia e bon rin aia birimwane ex students man MCIC...just saw it after going through the minutes. Thanks to you and your Committee members for the job well done. I have a few queries for update please and some thoughts:

 

i) Who are the representatives from Ministries, and whether they are informed in attending the meetings or not as I noticed in the minutes posted, the attendees are mainly Executive Members;

 

ii) Do the minutes ever edited by the Committee or others before posting and circulation or not? Minutes of meeting on 12 May 2011 where the Board of Governors proposed the establishment of the Ex students body is totally wrong and this must be corrected. I would suggest that the minutes are edited beforehand and that they follow a format indicating those present, absent, etc;

 

iii) The minutes of meeting on 25 July 2011 just posted showing the financial report, do not mention about the expenses for the hire of Onotoa maneaba. I am aware it was paid from the Ex students' bank account. Can this be included in the report and a revised report be circulated?; and

 

iii) The minutes indicated a number of activities including the school's priorities, projects, etc. It would be appropriate for the Executive Committee to come up with an Action Plan or something on the way forward.

 

Tao ti akanne moa ao e rarabwa riki. Tia ongongora.

Roreti.

 

Permalink Reply by Elaine Iuta Bwebwe on October 5, 2011 at 10:08am

Mauri Roreti.

Ko rarabwa n am iango ma maroro aika a rangi n kakawaki ao man tamaroa ibukin katamaroan butin ara waaki ibukin ara reirei ae moan baan te tangiraki ae KGV/EBS.

Nna rimoa ni kabwara bure ibukin te iremwe n respond nakon am titirakima are e maan te tai n aki roko n te internet bwa a rangi n rawata katabetabe. Engae n anne ma aikai ngkanne kaekaaia ao au kantaninga bwa e na bon rau nanom iai.

 

1. Representative from Ministries have been selected and notified. A list of their names can be viewed on KGV/EBS Facebook. A letter and emails to those whose contact we have are sent a week or three days prior the meetings. We also try and call them on the phone on the day of the meeting to remind them. As you mentioned, in most of the minutes only the Executive members attended the meeting, this is due to inability of representatives to make themselves available due to other commitments. (I will upload minutes of Meeting #6 which was attended by some representatives)

 

2. As Chairperson of Ex KGV/EBS Association, I apologize for any errors made in the minutes. We have never edited minutes of the meetings but will make sure that this will be done in future. 

In regards to the content of Meeting Minutes of 12th May, the written statement is correct as that was what was discussed in the meeting.

It might be more or less a matter of misunderstanding between transmitters and receivers of information about the establishment of the committee. I was only aware of this when Kimeata approached me about the School Board of Governors concern over the remaining funds from the EBS 50th being wasted in the ANZ bank and decisions had to be done  about utilizing it for the school's needs. However, since the former committee members regarded themselves as a temporary committee only, and that their mission had been completed. it was necessary to form a new committee. This seemed to be my understanding of the situation at that time and was later confirmed when we met with the D/Principal.

 

3. Minutes of the 25t July meeting did not mention any payments made to Onotoa maneaba because

i) the financial report was just on the collection of contributions towards Inter School Sports and ii) this had already been mentioned in Minutes of Meeting #3. 

 

4.  I totally agree with you Roreti about the action plan. In order to achieve our aims and objectives regarding the various activities mentioned in our meetings, it is necessary to come up with one. For your information, an action plan has already been written but is awaiting endorsement from the committee members before it is circulated and viewed by members. In addition to that, sub committees have been asked to come up with action plans but due to other commitments there has been a tendency to procrastinate on everyone's part. 

 

Anyway, thank you again for your very constructive views which have enabled our team to evaluate and improve things from our end. 

FYI, the Executive committee is having a meeting tomorrow in order to come up with a new agenda for the whole committee meeting which will probably commence next week. As Chairperson of the BOG, your presence at this  meeting will be valuable to us as you can highlight us on the Board's vision for the school. Therefore you are very welcomed to join us at teh Schools resource room from 5pm to 6pm.

Working in collaboration will enable us to make wise and appropriate decisions for the betterment of the school's current and future students.  

Hope to see you tomorrow.

 

Elaine.

Permalink Reply by Roreti Eritai on October 5, 2011 at 11:10pm

Mauri Elaine,

 

Thank you for the response to the queries I made earlier, in particular the clarifications. 

 

I agree with you on the presence of the BOG's representative in the meetings of the Ex KGV&EBS Executive Committee. Please note that I am not the Chair of the BOG - it is Mariateresia Kaiboia so you can inform her of your next meeting. Perhaps, the D/P Ruuta can raise it during the BOG meeting.

 

Nevertheless, I am still concerned about the minutes of 12 May 2011 stating that the BOG proposed the establishment of the Ex student body. I might be wrong, but the wording seems to mean that the BOG wanted the ex student body to be set up. This was not discussed in our BOG meeting. What we discussed, the BOG supported the idea of Ex students in setting up the ex students body as previously discussed on KOC. The BOG recognised and thankful for the contributions and donations made so far (spikes bought by students in USA, Australia, Vanuatu, Fiji, etc) initiated by Bwarenaba Kautu. Despite this, the Chair made it clear that the BOG cannot dictate what the Ex student body should do but would like the Board to be informed on any updates from this body when established. So far, the BOG has not been informed or updated on the activities of the Ex students body.

 

In view of the above, I would suggest that the wording of the minutes be changed and to reflect those stated above. It would be good to seek the comments from BOG chair, members or the Secretariat on issues concerning the Board or statements made by the Board members rather than those from outside the BOG.

 

I would kindly request too if your list of representatives from Ministries be posted on KOC so we can remind our rep to attend the Committee's meetings. The one already posted has no name of MCIC's rep, unless I am mistaken.

 

Thank you and I look forward to hearing from your end. Tekeraoi te waaki.

Roreti.

Permalink Reply by Roreti Eritai on October 9, 2011 at 3:46am

Mauri Tia Babaire,

 

N aron am kamataata, te miniti aei e riai n riki bwa Minutes No. 7 instead of No. 5...eti anne? On a separate note, ko bae n aware are a tia te BOG n agree bwa n update them with Ex KGV&EBS activities. E rarabwa ao tia kaitibo next meeting n abwabwakin te maiu.

 

Roreti.

Permalink Reply by Abuera Remaria Uruaaba on October 10, 2011 at 3:05am

thanks for all the updates from the ex-kgv/ebs body...I'd read the minutes and agreed on the proposal for the name to change to KGV & EBS Alumni Body.

 

All the best to the executives....